Vendor Registration & Prequalification
Everything a procurement or prequalification team needs about Khawaja Manpower in one place — our registrations, what we can evidence, how we are taxed and invoiced, and how to get the documents.
Khawaja Manpower (SMC-Private) Limited — a registered Pakistani company
What we can evidence on request
- Company incorporation with SECP
- Tax registration and proper tax invoices
- EOBI registration as an employer
- Provincial social security registration
- Establishment registration with the labour department
What exists, and what each one is for
Registration numbers and certificates are shared directly with your procurement team on request, under our own letterhead. We do not publish document numbers on a public web page.
| Registration | What it establishes |
|---|---|
| SECP incorporation | Khawaja Manpower (SMC-Private) Limited is a company registered with the Securities & Exchange Commission of Pakistan |
| FBR tax registration | National Tax Number, and the ability to issue a proper tax invoice |
| Provincial services sales tax | Manpower supply and cleaning services are taxable services under provincial sales tax on services |
| EOBI | Registered employer under the Employees’ Old-Age Benefits Act, 1976, with monthly contributions filed |
| Provincial social security | Registered with the institution applicable to the worker’s place of work |
| Labour department registration | Establishment registration under the applicable shops and establishments law |
| Bank and financial references | Provided on request where your prequalification requires them |
If a specific certificate, undertaking or affidavit format is required by your prequalification notice, send us the format and we will complete it rather than substituting our own.
Public sector and private sector follow different routes
Public sector. Federal procuring agencies work under the Public Procurement Regulatory Authority Ordinance, 2002 and the Public Procurement Rules, 2026, which replaced the 2004 Rules. Prequalification of suppliers and contractors now sits at Rule 22 and Rule 23. Under Rule 8, procuring agencies carry out procurement through EPADS — the e-Pak Acquisition and Disposal System — so supplier registration on that platform is in practice a precondition to bidding for federal work.
Provinces run their own regimes: the Punjab Procurement Regulatory Authority under the Punjab Procurement Rules 2014, the Sindh Public Procurement Regulatory Authority under the Sindh Public Procurement Rules 2010, and the equivalent authorities in Khyber Pakhtunkhwa and Balochistan. Each has its own prequalification rules and its own portal.
Private sector. Corporate procurement runs its own vendor registration — a company profile, registrations, financials, references, HSE position and signed undertakings, often on the buyer’s own forms. We complete your forms rather than sending a brochure.
Answered here, so you do not have to email for them
These six come up in almost every prequalification we respond to.
Are you a registered company?
Yes — a single-member private limited company registered with SECP, with incorporation documents available on request.
Can you issue a proper tax invoice?
Yes. We hold tax registration and invoice with provincial sales tax on services, or under the Islamabad regime for Islamabad.
Are your workers covered?
Workers on our payroll have written contracts, bank-paid salaries, EOBI registration and provincial social security by place of work.
Who is liable for the workers?
For outsourced staff, we are the employer. The employment relationship, payroll and statutory liability sit with us, and the contract says so.
Can you scale and then scale back?
Yes. Headcount rises for a peak and returns afterwards, with registration keeping pace in both directions.
How fast can you mobilise?
It depends on the trade and the headcount. We confirm a date in writing at quotation rather than publishing a turnaround we cannot always meet.
Our registration and licence numbers, and the certificates behind them, carry details we do not publish openly. They are sent directly to your procurement team on request, on our letterhead, with whatever undertakings your process requires. A vendor who publishes its full document set on an open web page is not protecting it.
Five steps, and we move at your pace
Most of this can be done in a day if your forms are ready.
Send us your requirement
Your vendor registration form, prequalification notice or tender document, and the deadline.
We return the document set
Completed forms, registration evidence, company profile, references and any undertakings or affidavits in your format.
Clarifications
A named contact answers queries from your procurement or compliance team directly, without going through a sales desk.
Site visit or presentation
Where your process includes one, we attend — at your premises or ours in Rawalpindi.
Approved vendor
Once registered, future requirements run off the same file instead of restarting the paperwork each time.
What we can be prequalified for, and what we cannot
Listing a service we cannot deliver would waste your evaluation time and ours.
| We can be prequalified for | We cannot | |
|---|---|---|
| Manpower supply, skilled and unskilled | Yes | — |
| Staff outsourcing and third-party payroll | Yes | — |
| Housekeeping, janitorial and facility support | Yes | — |
| Hospital and healthcare support staffing | Yes | — |
| Project, plant and shutdown manpower | Yes | — |
| Security guarding | — | Separately licensed; not offered |
| Overseas recruitment and deployment | — | Requires an OEP licence; we work inside Pakistan only |
| Pest control and specialist treatments | — | Not offered |
| Nursing and other registered clinical roles | — | Reserved to PNMC-registered professionals |
If your requirement mixes something we do with something we do not, say so at the outset — we will tell you which part we can bid for rather than bidding for all of it and subcontracting quietly.
The buyers who ask for this
All of them ask for broadly the same file, in slightly different formats.
Industrial and manufacturing groups
Vendor panels for manpower, housekeeping and plant support, usually renewed annually.
Energy, oil and gas operators
The most demanding prequalification in Pakistan — HSE, labour compliance and financial standing all evidenced.
Hospitals and healthcare groups
Support staffing panels, with infection-control and documentation requirements attached.
Banks, corporates and shared-service centres
Facility and office support contracts, usually with a formal annual vendor review.
Institutions and public-sector bodies
Prequalification under the applicable federal or provincial procurement rules, through the relevant portal.
EPC and construction contractors
Labour-only packages, with the principal contractor carrying its own client’s compliance requirements down to us.
Registered with the bodies that matter
We are a registered Pakistani company and a registered employer. Incorporation, tax and statutory registrations are all in place, and the documents are shared directly with clients during vendor prequalification.
SECP
Securities & Exchange Commission of Pakistan — our company incorporation
EOBI
Employees' Old-Age Benefits Institution — registered employer, contributions filed monthly
Provincial social security
PESSI, SESSI, IESSI or ESSI — registered by the worker's place of work
FBR
Federal Board of Revenue — tax registration and proper tax invoices
Companies the Khawaja Manpower group has worked with
Three decades of manpower, outsourcing and payroll work across energy, engineering and industry — for operators who audit their vendors before they appoint them.
Client names and marks are the property of their respective owners and are shown to describe past engagements of the Khawaja Manpower group.
What we will not do to win a contract
We will not claim a certification we do not hold. There are no ISO numbers, no social-compliance marks and no safety accreditations claimed anywhere on this site, because we would have to produce them — and a claim that collapses at evidence stage costs more than the contract was worth.
We will not bid for scope we cannot deliver and subcontract it quietly. If part of your requirement is outside what we do, we say so in the response.
We will not name our clients in a public document. Past engagements are described to your procurement team on request, with references given directly where the client has agreed to act as one.
Frequently asked questions
Can you complete our own vendor registration form?
Yes, and we prefer it. Send your form, your prequalification notice or your tender document and we complete it in your format, including any undertakings or affidavits it requires.
Why are your registration numbers not shown on this page?
Because those documents carry details that should not sit on an open web page. They go directly to your procurement team on request, on our letterhead. This is a deliberate choice, not a gap.
Are you registered for public-sector procurement?
We respond to public-sector requirements under the applicable federal or provincial procurement rules. Federal procurement runs through EPADS under Rule 8 of the Public Procurement Rules 2026, and provinces run their own portals and rules. Send the specific notice and we will confirm our position for it.
Who is the employer of the workers deployed to our site?
On an outsourced contract, we are. Written contracts, payroll, EOBI and provincial social security sit with us, and the contract records that. This is usually the central question in a prequalification evaluation, and it should be answered in writing rather than assumed.
Do you hold ISO or social compliance certification?
No, and we do not claim otherwise. What we evidence is the employment and statutory record behind every worker — contracts, attendance, bank-paid salaries, EOBI and provincial social security — produced on request.
Can you provide bank references and financial information?
Yes, where your prequalification requires them. Tell us what the process asks for and we provide it directly to the named evaluator.
More from Khawaja Manpower
The services most often prequalified from this page.
Request our prequalification documents
Send your vendor registration form, prequalification notice or tender document with its deadline. You get the completed file back with the evidence attached, from a named contact rather than a sales desk.
