Office Staff Recruitment in Pakistan
Receptionists, admin officers, accountants, HR assistants, data-entry operators, customer-service and IT support staff recruited for companies across Pakistan. Tested before you interview them.
Khawaja Manpower (SMC-Private) Limited — a registered Pakistani company
What you receive with every shortlist
- The CV, and the test the candidate actually sat
- Interview notes against your job description
- Reference findings from the previous employer
- CNIC verified through NADRA
- Salary expectation confirmed before you meet them
Office roles, defined by duties rather than titles
“Admin officer” means something completely different in a clinic and in a construction firm. We recruit against your duties, not against the job title.
| Role | Typical work |
|---|---|
| Receptionists & front-desk staff | Visitor handling, phone calls, appointments, courier and registers |
| Admin officers & office assistants | Filing, correspondence, procurement follow-up, vendor coordination |
| Accountants & accounts assistants | Bookkeeping, vouchers, bank reconciliation, payables, receivables, tax filing support |
| HR assistants & officers | Attendance, leave records, personnel files, payroll input |
| Data-entry operators | Records, invoice and inventory entry, scanning, database clean-up |
| Customer-service & call-handling staff | Inbound and outbound calls, complaints, order follow-up, helpdesk |
| IT support staff | Desktop and network support, printers, email, basic server or CCTV |
| Sales & marketing coordinators | Quotation follow-up, order processing, CRM records, sales reporting |
| Storekeepers & inventory clerks | Stock in and out, GRNs, issue slips, stock counts, store records |
Need support staff for the same premises? Add office boys, housekeeping teams or drivers to the same requirement and keep everything on one contract and one invoice.
CVs are easy to exaggerate, so we test instead
Every candidate sits a test matched to the role before they reach you. A typing-speed and MS Excel test for data-entry and admin candidates. A bookkeeping and voucher-entry test for accountants. A short written and spoken English assessment for front-desk and customer-service roles. A technical interview for IT support.
Then a competency interview that asks how the candidate has handled real situations — an angry visitor, a bank statement that will not reconcile, a stock item that has gone missing — rather than what they claim to know.
For accountants, tell us which software you run — QuickBooks, Tally, Peachtree, SAP, an ERP or plain Excel — so the test matches your books instead of a generic one.
The seven things that make a shortlist tight
The more specific your requirement, the shorter the shortlist and the fewer interviews you sit through.
The actual duties
Not just a title. Write what the person will really do on a Tuesday morning.
A salary range
A band is fine. Without one we cannot filter candidates honestly, and both sides waste interviews.
Working hours and days
Shift timings, weekly off, and whether Saturdays are working.
Location and transport
The exact office area, and whether transport is provided.
Experience, qualification, software
What the person must already know on day one, as opposed to what they can learn.
Language and hiring model
English, Urdu, Punjabi or Pashto — and whether you want a direct hire or outsourced staff.
We review degrees, diplomas and experience letters, and we check references with previous employers. If you want a degree confirmed at source, we arrange verification with the issuing university or board on request. We do not certify anyone ourselves, and we do not describe candidates as “verified” when they have only been checked.
From job description to someone at the desk
You interview and you decide. We make sure the shortlist deserves your time.
Send the requirement
Role, job description, salary range, working hours, location and hiring model — a voice note covering these is enough to start.
We shortlist and test
Candidates are matched against your JD, then tested on the skills the role actually uses.
You get the evidence
CVs, test results, interview notes and reference findings, so your own interview starts from facts.
You interview and select
At our Rawalpindi office, at your office, or online for other cities.
Joining and ongoing support
Contract and documents in place. For outsourced staff, payroll, attendance and replacement stay our job.
Outsourced on our payroll, or a direct hire on yours
Back-office functions and project offices often suit outsourcing. Core permanent staff usually do not.
| Outsourced staff (our payroll) | Direct hiring (your payroll) | |
|---|---|---|
| Whose payroll? | Khawaja Manpower’s | Yours |
| Salary, attendance, EOBI & social security | We handle it | You handle it |
| How you pay | One monthly invoice per staff member | One-time recruitment fee |
| Replacement | Included for the contract term | Within the agreed guarantee period |
| Best for | Project offices, seasonal load, back-office functions | Permanent core staff on your own books |
If someone we place leaves early or does not work out, we replace them — within the guarantee period on a direct hire, and for the whole contract term on the outsourced model. The guarantee period is agreed in writing before you sign, not left to interpretation afterwards.
The offices we recruit for
Each of these wants a different person behind the same job title.
Corporate offices
Blue Area, F- and G-sectors in Islamabad, Saddar and Satellite Town in Rawalpindi.
Clinics and hospitals
Receptionists, record clerks, billing and accounts staff who can handle patients as well as paperwork.
Schools and colleges
Admin officers, accounts, front-desk and data-entry staff, hired around the academic calendar.
Distributors and retail chains
Order processing, storekeepers and accounts assistants who can work at speed.
Construction firms and developers
Site office admin, accounts, store and document controllers.
Software houses and factories
HR and admin support, IT support, time-office and payroll staff.
Registered with the bodies that matter
We are a registered Pakistani company and a registered employer. Incorporation, tax and statutory registrations are all in place, and the documents are shared directly with clients during vendor prequalification.
SECP
Securities & Exchange Commission of Pakistan — our company incorporation
EOBI
Employees' Old-Age Benefits Institution — registered employer, contributions filed monthly
Provincial social security
PESSI, SESSI, IESSI or ESSI — registered by the worker's place of work
FBR
Federal Board of Revenue — tax registration and proper tax invoices
Companies the Khawaja Manpower group has worked with
Three decades of manpower, outsourcing and payroll work across energy, engineering and industry — for operators who audit their vendors before they appoint them.
Client names and marks are the property of their respective owners and are shown to describe past engagements of the Khawaja Manpower group.
What we will not claim
No placement counts, no client names and no salary benchmarks appear on this page. We do not have permission to publish client names, and a salary benchmark we invented would be worse than useless to you — salary bands come from you, not from us.
Our office is in Rawalpindi, so twin-cities interviews and skills tests happen in person. We recruit for Lahore, Karachi and other cities on request, where interviews are usually conducted online.
How long a shortlist takes depends entirely on the role and the salary band — a data-entry operator is a different search from an accountant who knows your ERP. We confirm the timeline in writing when we take the requirement, rather than publishing one we cannot always meet.
Frequently asked questions
Do you test candidates, or only forward CVs?
We test. Data-entry and admin candidates take a typing and Excel test, accountants take a bookkeeping test, and front-desk and customer-service candidates take a short written and spoken English assessment. The results reach you with the CV.
Do you recruit office staff outside Rawalpindi and Islamabad?
Yes. The twin cities are handled in person, and we recruit for Lahore, Karachi and other cities on request, with interviews usually conducted online.
Mujhe office ke liye receptionist aur accountant chahiye — kya karna hoga?
WhatsApp par job description, salary range, office timing aur location bhej dein. Test ke baad shortlist aap ko bheji jati hai — CV ke sath test ka nateeja bhi. Interview aap khud karte hain aur final selection aap ki hoti hai.
Do you verify degrees and experience letters?
We check the documents and check references with previous employers. If you want a degree confirmed at source, we arrange verification with the issuing university or board on request. We do not certify anyone ourselves.
Can the staff stay on your payroll instead of ours?
Yes. On the outsourced model the staff member remains a Khawaja Manpower employee working at your office, and we handle salary, attendance, EOBI and provincial social security.
What happens if the person leaves in the first month?
We replace them — within the guarantee period on a direct hire, and included for the contract term on the outsourced model. The period is written into the agreement before you sign.
More from Khawaja Manpower
Offices rarely hire just one kind of person.
Send your office staff requirement
Tell us the role, the duties, the salary range, the working hours and the location. You get a tested shortlist with evidence attached, and you run the interviews.
